When any commercial company starts its operations, it immediately faces the need to properly organize a huge amount of documents. An important part of this process is accounting. And if earlier it took a lot of time and effort to maintain it, over time everything has significantly simplified thanks to modern IT tools, without which no business can do today.
Recently, so-called VDS servers have become increasingly popular, which help reduce business costs, increase the level of data security, and most importantly – make the department's work more efficient. The customer receives full administrative rights, so they can always make changes to the parameters and access information. Why should you pay attention to VDS and what should it be like?
Advantages of renting a virtual server for accounting
The advantages of this solution are hard to overestimate. Thanks to it, you will not only save money but also significantly increase security, reliability of data storage, and make the work of employees more convenient. Now, let's go through everything in order:
-
VPS-VDS opens up the possibility of transferring necessary information from the computer to the virtual machine. As a result, the infrastructure becomes more fault-tolerant and organized, and administration is significantly simplified. Any equipment can be used to connect to the accounting program on the virtual server: computers, tablets, smartphones.
-
Since the server is rented, you will not need to regularly purchase and upgrade the IT infrastructure. The company owner no longer has to think about buying new equipment or paying for electricity consumed by the physical server. Costs for the IT department staff that maintains the equipment are reduced.
-
You can install one licensed software package on the VDS and provide remote access from employees' computers. Agree, this is much more profitable and convenient than buying and installing programs separately on each computer.
-
During the rental period, you become the owner of a server that operates continuously around the clock. This means that your accounting software will also run without failures.
-
Restoring or transferring the system takes minimal time. The virtual server is a "container" where data is stored. It can be transferred, copied, or deployed on different physical equipment. There is an opportunity for regular backups, and in case of a software failure, restoring the server will take minimal time. The information will not be lost.
-
VDS is more reliable compared to work computers, as its maintenance is handled by professional technical specialists. Small business owners do not always have the opportunity to fully ensure the uninterrupted operation of the IT infrastructure, as this requires hiring qualified specialists, which significantly increases costs. If you rent a virtual server, data will be stored in a data center and processed on powerful equipment. Server operations are monitored by administrators who promptly resolve issues if they arise.
-
Correct collaboration with remote employees in the company or network of branches. Users will not have difficulties with joint access to databases and compiling reporting documentation. There is an opportunity to create a shared workspace with access rights segregation. As a result, business processes become more efficient.
From the above, it becomes clear how beneficial and fail-proof renting VDS for accounting is.
Also read: Marketplaces – how to sell products without having your own online store
What online services for accounting are used in Ukraine
Until February 24, 2022, the vast majority of companies used a Russian service for accountants called 1C. However, on the first day of the war, Ukrainian accountants faced the following problem: the service's license "expired." A month later, users who used the Russian program began receiving letters – they mentioned upcoming sanctions. Therefore, if you continue to work with 1C or other Russian programs, you need to stop doing so as soon as possible for several reasons:
-
Without regular software updates, you cannot expect the correct operation of some tools.
-
If the program suddenly stops functioning, many internal processes of the company will simply stop.
-
Analytical information can be deleted, and you will have to restore it manually.
-
There is a risk of internal information leakage and its acquisition by Russians.
-
Funding the economy of the occupiers.
Recently, more and more Ukrainian specialists are switching to accounting programs developed by our IT specialists. It is high time to highlight the most popular among them.
MASTER: Accounting
A program for full-fledged accounting and automation of various types of accounts. It can be used by both government institutions and private companies. It is worth noting the availability of modules for accounting production work, machinery, products, medicines, agriculture, etc. There is also the possibility of using the built-in electronic document management service Signy, which frees you from the need to refer to third-party systems.
ISpro
This software allows you to keep records and manage companies. It is a flexible constructor system, in which the customer has the option to choose the necessary modules and automate specific work processes. ISpro is suitable for accounting and tax accounting, managing purchases and sales, handling calculations with partners, planning, and analyzing finances. This service can be integrated with the M.E.Doc reporting application.
Dilovod
Another popular Ukrainian service for accounting and reporting. It is ideal for individual entrepreneurs with and without staff, online stores, manufacturing enterprises, and many others. It allows for various types of accounting (orders, sales, purchases, production costs, etc.). It is worth emphasizing the presence of software PPO, CRM system. Receipt and other document printing are available, as well as the possibility of using one database for managing multiple businesses.
Debit Plus
A program for automating accounting and financial reporting. It is actively used by utility companies, budget organizations, educational departments, trade, construction companies, and many others. However, this program is most widespread in healthcare institutions. It allows for automatic calculation and payment of salaries, as well as bonuses. By the way, the program has the function of working on computers with different operating systems.
SMARTFIN
A program with all the necessary accounting tools. With its help, you can calculate and pay salaries, calculate sick leave, vacation pay, compensation, taxes, generate personnel documents, and much more.
Also read: Cloud management and accounting systems for business – is it worth applying
How to choose a virtual server for accounting
Choosing VDS for accounting cannot be called a decision that should be made hastily. Otherwise, you may spend extra money and rent a server whose power and functions exceed your needs. There is also the possibility of renting a server that is too weak – then you will face problems in operation. That is why it is important to know what to pay attention to when choosing. We will avoid general obvious recommendations related to good uptime and round-the-clock professional support, and focus more on technical specifications. The following components deserve special attention:
-
Processor. Responsible for the overall performance of the server. An optimal frequency indicator is around 3000 MHz, while the number of cores depends on the number of users working simultaneously with the VPS. If there are up to 10, you can choose 2-4 cores. If more than 10, it is better to look for plans with 6+ cores.
-
RAM. RAM speeds up the interaction process between the processor and the storage, which ultimately leads to increased overall equipment performance. About 1 GB of RAM is needed for each user working with the program.
-
Storage. Determines the speed of information processing and is the primary place for its storage. The ideal option is to use SSD. The number of GB depends on the volume of your data.
When choosing VPS hosting, also be sure to consider peak loads, which may be 20-30% higher than usual.
VDS for accounting makes the work of the accounting department more efficient, significantly increases the security and reliability of data storage, simplifies access to information, and also allows for good savings.
